MINUTES FOR AUGUST 23, 2010
COLUMBUS, KANSAS, CHEROKEE COUNTY
OFFICE OF THE COUNTY CLERK
CRYSTAL L. GATEWOOD
The Cherokee Commissioners met August 23, 2010. Commissioners Garner, Hilderbrand, and Collins were present. Commissioner Collins made a motion to approve the August 16, 2010 as presented by Clerk Gatewood, his motion was seconded by Commissioner Collins, and Commissioners Hilderbrand and Collins voted in favor, Commissioner Garner abstained because he was at another meeting on the 16th of August. Those signing the document were Commissioners Hilderbrand and Collins, and Clerk Gatewood. Commissioner Collins made a motion to approve and pay August 2010 Payroll as presented, his motion was seconded by Commissioner Garner, all three commissioners voted in favor, and Commissioner Hilderbrand signed off on the documents. Commissioner Hilderbrand said that all meals for all county employees must be counted as wages if not overnight. Commissioner Hilderbrand questioned the 1099 IRS Forms. Gene Mense, the county auditor, reported that any meals not with an overnight stay must be applied on a W2 Form at the end of the year. In the past, the county had been paying the meals out of Accounts Payables, but they still came out of the Office Holder’s or Supervisor’s budget. Commissioner Collins questioned Election Officer Gatewood on overtime pay for election workers and she said she had already spoken with the Federal Wage and Hour requirements (The United States Dept. of Labor - (The Fair Labor Standard Act) according to Section 553.30-553.50) (this section is attached to the PDFed minutes) and had addressed the overtime. County Clerk Gatewood uses salaries for election workers as payment for the work they do. It is not considered overtime by the Wage and Hour division because a salaried or an hourly employee in the case of Election Day is not a regular occurrence. Commissioner Garner made a motion to approve and pay August Accounts Payables for the county, his motion was seconded by Commissioner Collins, and all three commissioners voted in favor, and signing off on the documents were Commissioners Hilderbrand, Collins, Garner, County Clerk Gatewood, and County Counselor Kevin Cure.
MOTIONS MADE BY COMMISSION
It is noted that Betha Elliott needed a correction to the Commissioner Minutes for August 9, 2010. Commissioner Hilderbrand signed a new contract for the Public Health Preparedness Grant for an extension to have 2010 funds continue to August 9, 2011 instead of August 8, 2010. The signs were discussed concerning signage at Our Point of Dispensing Clinic and the signs will be purchased by H1N1 Grant Funds. The original contract extension was signed by Commissioner Hilderbrand a few weeks ago and it will carry over funds through December 30, 2010. Influenza Vaccine has been ordered and it will contain H1N1 as well as some other strains, there will not be two different vaccines this year as of now. Commissioner Hilderbrand made a motion to amend the August 9, 2010 Commission Minutes and to clarify Cherokee County Health Department Director Betha Elliott as reported in the August 9, 2010 minutes, his motion was seconded by Commissioner Collins, and all three commissioners voted in favor.
Commissioner Collins made a motion to recess for lunch, his motion was seconded by Commissioner Garner, and all three commissioners voted in favor.
County Counselor Kevin Cure gave an update regarding several issues he was working on for the commission.
OTHER BUSINESS
Road and Bridge Supervisor Leonard Vanatta and County Engineer Gene Langerot came before the commission to discuss general road and county maintenance. The commissioners thanked them for coming in. The commission asked the representative from CAT to work up a proposal for the buyback on the road graders that have 5,000 hours on them, he said he would work one up and get back with them later.
Christy Grant came before the commission to discuss a health flex plan for the county. She had brought in a copy of Butler County’s plan as an example. The commission referred her over to Brent Hillier of Meritain for his input. The commission thanked her for coming in.
EXECUTIVE SESSIONS
Commissioner Collins made a motion to go into Executive Session for thirty minutes for Attorney/Client Privilege with himself, Commissioners Garner and Hilderbrand, and County Counselor Kevin Cure, his motion was seconded by Commissioner Garner, and all three voted in favor. They went in at 11:15 A.M. and returned at 11:45 A.M.
Commissioner Garner made a motion to go into Executive Session for fifteen minutes for Attorney/Client Privilege with himself, Commissioners Hilderbrand and Collins, and County Counselor Kevin Cure, his motion was seconded by Commissioner Collins, and all three voted in favor. They went in at 11:49 A.M. and returned at 12:05 P.M.
ADJOURNMENT
Commissioner Garner made a motion to adjourn at 1:50 P.M., his motion was seconded by Commissioner Collins, and all three commissioners voted in favor. The next Cherokee County Commission meeting will be held August 30, 2010 at 9:00 A.M. in the Cherokee County Courthouse in Columbus, Kansas.
Resolved and ordered this day, August 30, 2010.
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Cherokee County Clerk Commissioner
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Commissioner
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Commissioner
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